5 Steps to an Organized Workspace
Bringing order to your own think tank or creative corner may not be on the top of your priority list, but the pay-off is an efficient, comfortable workspace where you can get more done, faster. To help you tackle the task at hand, try these office organization ideas for work:
1. Make it Simple
When you want to organize your office, the first step is the big purge, especially if you work on the go. Yes, you should hold on to the little mementos that help you personalize your workstation, like a family photo or your Toastmasters certificate. But you should also utilize space-efficient apps and be ruthless about getting rid of what you don’t need to get the job done.
- Devise a strict list of “Keep” or “Ditch” criteria and pack up, recycle, or donate what doesn’t make the cut.
- Scan and convert paperwork to digital copies with your handheld device using apps like CamScanner® and Genius Scan® to cut down on clutter without losing important info. Store what you can in the cloud to keep it close at hand and out of the way.
2. Make it Accessible
Once you know what’s staying, you want to be able to use it! Organization isn’t a state of having everything tucked neatly away. An organized office is a place where you have access to everything you need, when you need it. If you’re working in a small office space, use every inch to your advantage, including virtual space:
- Streamline your correspondence, research, and presentation material with a subscription to virtual office consolidators like Evernote to keep you on point without hunting through multiple devices.
- Hang file holders from the wall beside your desk to help you visualize and reach paperwork without a big, clunky cabinet.
3. Make it Efficient
Boosting the efficiency of your newly accessible workstation is like putting an extra shot of espresso in your Americano—it seems decadent, but it helps a lot. Try some of these time-saving office ideas:
- Plug into a task-managing service like Asana or Basecamp. These programs help you keep track of individual to-do lists, and create a collaborative space where all team members can stay on the same page anywhere there’s an Internet connection.
- Grab a label-maker and label your tools and supplies, including charge cords, so you don’t have to get tangled up when it comes time to hustle over to your presentation venue.
4. Make it Comfortable
Whether you work best in organized chaos, or you are the steady, methodical type, your office space needs to be comfortable so you can ideate and work freely:
- Decorate with colors that help you work productively and keep your cool when deadlines approach. Human brains respond to the wavelengths in colors and you can use this to benefit your work. For example, green promotes balance, blue encourages intellectual activity and red is a power color for when you need that extra confidence boost.
- Find the right chair. Really. A comfortable, supportive chair can make or break your concentration. Seek out arm mobility, good posture support, and wheels or a pivot action that lets you easily swivel from keyboard to client.
5. Make it Playful
There’s nothing wrong with letting your office feel a little “lived in.” That’s not to say you should roll a trundle bed under your desk, but be flexible:
- Change things up. For example, if a particular app doesn’t work for you, try another one and another. Just because your coworking colleagues love a task manager doesn’t mean it’s right for you and your business.
- Make your workspace malleable with a coat of dry-erase Idea Paint® or a whiteboard that will keep up with your dynamic ideas. As you ideate, move around and use the whole space to your advantage.
Achieving an organized office space is an ongoing processes, but it starts with getting all the pieces in place and finding a balance between method and madness. Do you have some stellar desk organization ideas and suggestions for applying structure to your ingenuity? Let us know in the comments!